45 will include a copy of the Director's written response. 5. The City Administrator will meet with the employee to provide an opportunity to discuss the matter and arrive at a mutually satisfactory resolution. Following the meeting, the City Administrator will advise the employee of his/her decision in writing. The City Administrator's decision will be final. Section 6. Driving Permits The City has developed this Policy to ensure that all employees who are required to operate a motor vehicle in the course of their duties do so in a safe and courteous manner and to remain in compliance with the City's insurance requirements. All employees who must operate their own vehicle or a City-owned vehicle to conduct the City's business must possess a valid Colorado State Driver's license, active automobile insurance, a safe driving record, and a City Driving Permit A safe driving record for City Driving Permit purposes will be determined by the City Administrator's Office. The City may request a copy of a DMV report for any employee, or prospective employee prior to hiring, and periodically after employment as determined to be appropriate by the City Administrator if the employee's job responsibilities include driving for theCity. In order to obtain a City Driving Permit, an employee must possess a valid Colorado Driver's License, attend the City's Driver Safety Education Class, and pass a driving test. A City of Lamar Driving Permit will be valid for two years from date of issue. In order to renew the Permit, an employee must attend the City's Driver Safety Education Re-fresher course. Any employee who drives for the City as part of their job assignment and has had their driving privilege suspended or revoked for any reason must notify their supervisor and Department Director within 24 hours of receiving the notice of suspension or revocation. Employees driving privately owned vehicles for the City's business purposes must personally possess and provide, at a minimum, proof of liability insurance for the vehicle they will be operating. The employee must also hold a City Driving Permit. Section 7. External Communications The primary point of contact for all external communication with the press or other media outlets is the Mayor, and will be coordinated through the City Administrator's Office. In some cases, the City Administrator, a Department Director, or another employee may be able to provide more complete information to the public and may be authorized to respond to media requests for information and interviews. These individuals may be authorized to make public statements about specific operations and issues within their knowledge as the need arises. All requests for interviews should be coordinated, with the City Administrator or his/her designee. An individual employee may not represent the City's position or view to the general public without specific assignment and authority to do so. Information regarding City policies, issues, or problems must not be discussed with other organizations, the media, or the general public, except by those individuals who are directed to communicate such information at the appropriate times. In accordance with the Colorado Open Records Act, requests for records, reports or written information should be directed to the City Clerk's Office, Lamar Police Department or Municipal Court, depending on the nature of the request. Section 8. Safe Workplace It is the Policy of the City to provide a safe workplace for its employees that is free of known and reasonably foreseeable hazards.
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