19 Section 5. Meal Periods & Breaks Lunch breaks and other office absences are to be coordinated with other staff and management when necessary, to maintain coverage of services. The scheduling of break and meal periods is the responsibility of the Department Director, who will ensure that proper coordination occurs so that business operations are maintained. Employees are entitled to two (2) rest breaks of fifteen (15) minutes duration, one (1) during the first half the work shift and one (1) during the second half of the work shift. All employees, except for designated positions, are entitled to a one (1) hour duty-free meal break during each work shift. Any variation of rest breaks or meal period shall be at the discretion of the Department Director, subject to the approval of the City Administrator. Employees will be notified of any changes to this schedule. Section 6. On-Call and Call-Back Pay Some employees of the City, by the nature of their duties, are on-call to respond to emergencies that may arise outside of normal working hours. Employees will be notified of their on-call status by their supervisor. The on-call assignment will consist of seven (7) consecutive 24-hour periods beginning at 7:00 am Monday morning and ending at 7:00 am the following Monday morning one week later. On-call employees are required to report to the scene of an emergency within 30 minutes of being called. Other response requirements may be established by the supervisor and approved by the Department Director to meet the needs of specific Programs. During the On-Call period, it will be the responsibility of the on-call employee to do such duties as are prescribed by their supervisor. These duties may include, but are not limited to, monitoring facilities or equipment checks, in addition to response to emergency situations. Each Hourly employee scheduled for On-call status shall receive the equivalent of one (1) hour at their regular hourly rate of pay as compensation for each 24-hour shift. Employees who cannot be reached while standing on-call or who fail to respond within established response times will not receive the one-hour on-call service bonus for the day and also will be subject to appropriate corrective action. Hourly employees who are called back to work outside of their regular work day will be paid for all hours actually worked at their regular hourly rate of pay. If no work is available after an employee responds to a call, the employee will receive not less than one hour of pay for responding. Section 7. Timekeeping, Paycheck and Payday To ensure that employees are properly compensated for the time they work, the City must keep accurate records of all time worked by employees. All employees are required to complete a Time Sheet for each week of work. The Time Sheets are to be completed showing all actual hours worked, and all compensated time-off such as annual leave, sick leave, holiday, etc. The City employs computerized electronic time-sheets which employees use to record their hours of work and which are reviewed and approved by the Department Director and transmitted to the City Treasurer's office at the end of each pay period. All employee paychecks will be distributed through direct deposit. Employees will designate, on a form provided by the Human Resources Office, the bank and the account number(s) where they want their paycheck deposited. Employees may change their designated bank and account(s) at any time by contacting the Human Resources Office and completing another form. If an employee discovers an error in their Notice of Deposit, he or she must notify their supervisor immediately. The supervisor will investigate the error and contact the Payroll Office. The Payroll Office will review the information and make any necessary adjustments. Adjustments will generally
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